DATA PRIVACY NOTICE
St Margaret's and St Leonard's Catholic Church, Edinburgh
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the "GDPR").
2. Who are we?
The Trustees of St Margaret's and St Leonard's Catholic Church, Edinburgh, act as the data controller (contact details below). This means they decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Trustees of St Margaret's and St Leonard's Catholic Church, Edinburgh, complies with its obligations under the "GDPR" by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide a voluntary service for the benefit of those who wish to worship in St Margaret's and St Leonard's Catholic Church, Edinburgh;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services running at the church.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and keep you informed about diocesan events.
• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under
employment, social security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a philosophical and religious aim provided:
• the processing relates only to members or former members (or those who have
regular contact with it in connection with those purposes); and
• there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the GDPR guidelines.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
• The right to request a copy of your personal data which St Margaret's and St Leonard's Catholic Church, Edinburgh, holds about you;
• The right to request that St Margaret's and St Leonard's Catholic Church, Edinburgh,
corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for
St Margaret's and St Leonard's Catholic Church, Edinburgh, to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where there is a dispute in relation to the accuracy or processing of your personal data,
to request a restriction is placed on further processing;
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Trustees of St Margaret's and St Leonard's Catholic Church, Edinburgh, at 110 St Leonards Street, Edinburgh EH8 9RD or by email at email@example.com.
You can contact the Information Commissioner's Office - Scotland on 0303 123 1115 or via email: Scotland@ico.org.uk or at 45 Melville Street, Edinburgh EH3 7HL or through their website: https://ico.org.uk/about-the-ico/who-we-are/scotland-office/